We use smartphones for just about everything. From checking emails to chatting it up with friends and playing games, there are a lot of features that our mobile devices afford us. These functions are naturally increased when it comes to running a business on the go. From storing company data to accessing accounts and important information, businesses are starting to utilize mobile technology a lot more. While this is certainly a convenience, if you’re not careful, your data could easily be compromised – leaving you with more than just a headache to tend to.
Smartphones are essentially portable computers. You can do everything from store information to create a document with the touch of a few buttons. Though this helps businesses to operate remotely, those who rely heavily on mobile technology will need to ensure they’ve taken the necessary measures to protect its data. Below are a few tips you may not have thought of.
- Create Efficient Passcodes – Passwords are a layer of protection provided to mobile users. From numerical pins to unlock screens to creative key terms, numbers, and symbols to safeguard user applications, creating the right combination is extremely important to protecting your data. Should your phone be lost or stolen, complex passwords make it more challenging for thieves to access your information.
- Backup and Secure Your Data – Damaged, hacked, deleted, stolen, or lost smartphone data can be a pain to retrieve. For this reason you should work on a backup plan for your smartphone data. Companies like Secure Data Recovery make it easier for you to retrieve lost or inaccessible data and can actually save you time and money.
- Check Your Cell Phone Bill – Even if you automatically debit the amount for your smartphone bill each month, it is important to review the bill for suspicious activities or behaviors. For instance, if you check your bill and notice unusual text messaging history, charges you aren’t aware of, or downloads you didn’t authorize. This can alert you to signs that your phone is being hacked so that you can remedy the matter before it becomes a major issue.
- Limit Financial Activity – Financial data breaches can by far be some of the worst to overcome. Whether it is stolen company account information or consumer accounts, the impact can be severe. To prevent this from happening to your business, it is ideal to limit financial activities on mobile applications. Try to keep transactions, checking accounts, and other financial tasks to a minimum to prevent hackers from stealing pertinent information.
- Wipe Data Off Old Phones – Upgrades are pretty common in the world of smartphones. You purchase one phone with all the bells and whistles and a few months later, there is a new phone promising to provide more functionality. When you’re switching phones, it is important to make sure you have properly wiped all of the data clean. Your cell phone provider can often help you with permanently erasing data and resetting the phone.
- Educate Your Staff – If you have a mobile workforce or employees that often work remotely, it is important to educate them on the importance of security when utilizing a mobile device to conduct business. You should provide them with basic tips and instructions on how to tighten security on their phones. Having them sign an agreement form ensures that everyone is aware of how to secure company data and holds them accountable should something go wrong.
- Invest in Security Apps –Ensure that you’ve downloaded a mobile security app that will scan websites, downloads, and applications for potential risk
What to Do if Data is Compromised?
There is always the possibility that something could go wrong and your data could be compromised. The best thing you can do for your business is to prepare now so that you know what to do should this happen. Below are a few steps you should take to recover lost data:
- Contact your data security service provider – Whomever you contracted to provide you with data backup and security services should be able to help you retrieve your information. Contact them right away to find out what the appropriate steps are.
- Contact your mobile service provider – Next, you’ll want to reach out to your mobile service provider. Depending on the type of phone you have, your provider may be able to remotely wipe the phone clean so that data is not accessible to thieves.
- Contact financial service providers – If you ever used your smartphone to conduct financial business you’ll want to contact those service providers to have your accounts protected. Contact your credit card company, bank, and other financial account providers to ensure that your information can’t be used to make purchases.
Smartphones are certainly a modern convenience that won’t be going away any time soon. That being said, if you utilize smartphones to conduct business, it is important to take the necessary precautions to prevent a potential data breach. The cost of being proactive often outweigh the cost of being reactive, so begin investing in the protection of your company today by implementing the tips above. Should your company data become compromised, stay calm, contact the providers listed above and follow their advice to retrieve data and minimize the blow of it being lost.