in

Finding the Best Typing Service for Your Needs: An In-Depth Guide

default image

As an IT professional and data analyst, I rely on accurate and efficient typing services to keep my business running smoothly. But with so many options to choose from, it can be tricky finding the right service for your specific needs and budget.

In this comprehensive guide, I’ll equip you with everything you need to make the optimal typing service choice based on factors like accuracy, turnaround time, data security, and more. I’ve tested out numerous services myself, so I’ll provide transparent insights on the pros and cons of each to help you avoid pitfalls.

By the end, you’ll understand how to match transcription services to your unique requirements and have clear recommendations to save you time and money. Let’s dive in!

Why You Might Need Typing Services

First, let’s discuss a few scenarios where hiring a typing service could majorly boost your productivity:

Converting Audio Files to Text

Do you frequently record meetings, interviews, or verbal notes that end up lost in your phone and forgotten? With a typing service, you can easily turn important audio recordings into indexed, searchable text documents for future reference.

Transcribing Handwritten Notes

As a consultant, I end up with tons of handwritten notes from client meetings that I later need to review and share. Rather than spending hours typing them up, I can snap some photos and have them professionally transcribed.

Outsourcing Administrative Work

Offloading administrative work like data entry, documentation, and typing can empower you to better focus on high-value priorities. I love leveraging transcription services so I can spend more time analyzing data versus manual processes.

Supporting Accessibility

Transcriptions and closed captioning help make content more accessible for those hard of hearing or with other needs. Typing services are invaluable for efficiently generating accessible materials.

Hopefully this illustrates some potential use cases. But which typing service will best meet your scenario? Let‘s first cover some important criteria to evaluate.

Key Factors for Choosing a Typing Service

While researching the top typing service options out there, I made sure to assess them across these six factors:

Accuracy

Above all else, you need the end transcription to fully match the original audio or text. Even small mistakes can completely change meaning and impact. I always verify services have strong quality control processes and accuracy guarantees.

According to Rev.com, its human transcribers maintain 99% accuracy thanks to strict protocols like selective hiring and multi-layer reviews. Scribie also highlights 99% accuracy aided by its speech recognition technology.

Turnaround Time

As the saying goes, time is money! The faster you get projects transcribed, the quicker you can take action on the information. I recommend looking for services with fast baseline turnaround times (such as 24 hours) with rush options available for urgent projects.

For example, Temi advertises turnaround times of just 3 hours for most projects. Fiverr‘s sellers often deliver within 1 day with expedited orders possible. Other services like Rev.com deliver in under 12 hours.

Data Security

Since you’ll be sending off sensitive company information, security is paramount. I always check that typing platforms offer encryption and confidentiality safeguards. Third-party security audits provide added peace of mind.

Scribie transmits data through HTTPS protocols and conducts annual HIPAA audits to reassure customers. Meanwhile, GoTranscript features non-disclosure agreements and 256-bit SSL encryption.

Cost Structure

Pricing varies greatly between typing services, from per word and page rates to charges by audio duration. It’s essential to model out your typical project volumes and compare total costs across options. I watch out for hidden fees around factors like extra formatting.

Fiverr has incredibly low minimums starting at $5 per basic gig, whereas services like Rev charge $1.25 per audio minute which can add up. Taking volume scenarios into account is key.

Individual Typists vs. Teams

Some platforms like Fiverr and Upwork connect you with individual typists. This helps build relationships but requires more vetting. Other services utilize anonymized fleets of typists. Less customizable but easier to start.

I tend to prefer services with visible provider profiles, ratings, and communication channels. However, services like Scribie with centralized teams work well for quick, simple projects.

Experience Level

The more experience a typist has with transcribing complex industry terminology, the better accuracy and efficiency you’ll get. I always verify services employ seasoned transcription professionals rather than new general freelancers.

For example, services like Welocalize hire typists with minimum 5 years of experience and expertise in legal, medical, or financial domains. It gives me confidence in their technical abilities.

Keep these criteria in mind as we overview the top service options next. I evaluated them across all of the above factors so you have a complete perspective.

Overview of Top Typing Service Platform Options

Here I’ll provide an unbiased view of the benefits and potential drawbacks of the eight best typing service platforms I’ve encountered.

Fiverr

Overview: Fiverr is an immense online freelance marketplace where typists offer quick transcription gigs starting at $5.

Pros

  • Huge selection with over 18,000 transcription providers
  • Additional services like proofreading available
  • Fast delivery with many sellers providing 24 hour turnaround
  • Low minimum spend (starting at $5 per gig)

Cons

  • Mixed accuracy and quality since anyone can join
  • Must vet individual sellers yourself based on reviews
  • Challenging to form long-term relationships

When It Works Best: Fiverr is great for basic, low-cost transcription tasks where ultra-high accuracy isn‘t critical. The huge pool gives you lots of options.

Upwork

Overview: Upwork is a popular freelance platform with rigorous screening for typists to bid on posted jobs.

Pros

  • Over 82,000 pre-screened transcription professionals
  • Advanced search and filters to find ideal matches
  • Project tracking and escrow payments via platform
  • Large pool of qualified international typists

Cons

  • May have higher minimum costs than micro-gigs sites
  • Need to closely review portfolios for best matches
  • Mixed results coordinating with offshore providers

When It Works Best: Upwork shines for complex, specialized transcription tasks thanks to screening and large talent pools. Downside is higher costs.

Fancy Hands

Overview: Rather than freelancers, Fancy Hands utilizes a centralized team to fulfill typing requests starting at $4.

Pros

  • Specialized in administrative tasks like typing
  • Single point of contact instead of vetting individuals
  • Rapid turnaround with most tasks done in under 4 hours
  • Lower minimum spend than freelance platforms

Cons

  • No control or visibility into specific typists
  • Cannot form ongoing relationships
  • Narrower service offerings beyond typing

When It Works Best: Fancy Hands offers speed and simplicity. Best for shorter, more generic typing tasks where provider background isn‘t important.

Scribie

Overview: Scribie exclusively focuses on transcription services with 98% published accuracy.

Pros

  • Specialized on accurate transcription services
  • 24/7 customer support availability
  • Simple ordering and file upload process
  • Rapid turnaround – as fast as 4 hours

Cons

  • No visibility into individual typists
  • Premium pricing that adds up for large volumes
  • Limited formatting options

When It Works Best: Scribie delivers fast, accurate typing catered specifically to transcription. Downsides are higher costs and less customization.

Temi

Overview: Temi combines AI typing with human freelancers to deliver affordable and accurate transcription.

Pros

  • AI typing option for cost-savings
  • Humans deliver 99% accuracy per the company
  • Express turnaround in as little as 3 hours
  • Cost per audio hour is 20%+ below competitors

Cons

  • Less ability to vet individual typists
  • Must correct AI errors during human review
  • Limited compared to open freelance platforms

When It Works Best: Temi brings together automation and human checking for an efficient, low-cost transcription process.

GoTranscript

Overview: GoTranscript touts an international typist network and affordable pricing starting at $0.90/audio minute.

Pros

  • 24/7 availability with typists across the globe
  • Low minimum spend for basic transcription
  • Accuracy guarantee up to 99%
  • Quick turnarounds, often within 18 hours

Cons

  • No ability to select/build relationship with typists
  • Potential for quality variance across large pool
  • Must pay for amendments to correct errors

When It Works Best: GoTranscript offers a cost-effective option for high-volume basic transcription. However, quality control is not as robust as select services.

Rev

Overview: Rev.com leverages 120,000+ tested typists to deliver fast, accurate enterprise-grade transcription.

Pros

  • Hybrid AI and dedicated human transcription
  • Top-rated accuracy with 99% guarantee
  • Turnaround times under 12 hours
  • Integrations with services like Zoom and YouTube

Cons

  • Premium pricing starts at $1.25 per audio minute
  • Less customization than freelance platforms
  • Longer minimum commitments

When It Works Best: Rev delivers exceptional accuracy at speed. Ideal for complex transcriptions despite the higher costs.

Welocalize

Overview: Welocalize offers specialized transcription from expert linguists available 24/7.

Pros

  • Industry-specialized transcription skills
  • 99% guaranteed accuracy
  • Rapid turnaround times by expert linguists
  • Encrypted transfers and data security

Cons

  • Premium enterprise pricing tiers
  • Minimum order sizes may be prohibitive
  • Less flexible ordering and delivery

When It Works Best: Welocalize shines for accurate, specialized transcription. The premium pricing pays for industry and linguistic expertise.

Hopefully this high-level comparison provides a helpful starting point for evaluating options based on your unique priorities. However, I always recommend piloting a few services with small projects first.

There are several other factors best assessed through first-hand experience:

  • Responsiveness – how quickly do they resolve issues when they arise?

  • Platform experience – is the ordering and file upload process smooth or clunky?

  • Output quality – does the end transcription format and structure meet your needs?

I‘d start with 3-4 options that seem to align best on cost, accuracy, and other aspects. Test them in parallel across a few real projects and see which service and typists deliver the best results for you.

Now let‘s dive deeper on extracting maximum value from typing services once you‘ve made your choice.

Best Practices for Working with Typing Services

To ensure your typing needs are met smoothly and efficiently, I wanted to share some pro tips I‘ve gathered from extensive experience partnering with transcription pros:

Optimize Audio Quality

Transcribing garbled, echoey audio is the top source of delays and errors. Invest time upfront to record clear audio in a quiet environment using quality equipment. It pays dividends!

Organize Media Files

Clearly label recordings and images, and provide context on each one. Well-organized project assets help typists work much faster.

Use Templates

Create templates with your preferred formatting, styles, logos, and disclaimers. Applying templates creates polished, consistent documents.

Set Expectations

Provide style guides, clarify accuracy requirements, and set deadlines upfront so providers can deliver per your needs.

Securely Transfer Data

Use secure portals offered by the service and avoid emailing sensitive data. Encrypted transfers protect your info.

Check Progress

Request updates from the typist if approaching deadlines. Most offer intermediate drafts to review and correct errors early.

Build Relationships

When you find typists who consistently deliver great work, stick with them long-term and provide feedback to enhance quality.

Following tips like these has helped me maximize productivity and minimize headaches with transcription services. But I‘m also always looking to improve my processes. Reach out if you have additional best practices I should incorporate!

Now that you‘re equipped to find and partner with the ideal typing service for your needs, let‘s recap the key takeaways:

Key Takeaways

  • Compare accuracy, speed, security, costs, and provider expertise when evaluating typing services. Test out a few options.

  • Services like Rev and Scribie provide specialized transcription at a premium. Freelance marketplaces like Fiverr offer lower minimums but require vetting.

  • Optimize spending by matching service capabilities to your specific use case, be it basic data entry or technical medical transcriptions.

  • Follow best practices like providing templates, setting clear expectations, transferring data securely, and giving feedback.

  • Building relationships with consistently high-performing typists gives better long-term results versus one-off ordering.

The typing service ecosystem continues evolving with a mix of AI, freelancers, and hybrid approaches. I‘m excited to see how machine learning improves automated transcription while still maintaining quality and security.

I hope this guide gives you confidence in finding the optimal typing service for your needs. Don‘t hesitate to reach out if you need any additional pointers in your search. I‘m always happy to share insights from my experience as both a typing service user and analyst.

Let me know if this information helps you uncover the perfect transcription partner! I wish you continued success further optimizing your productivity.

Written by